Collaborative Committee Meeting Verification Form
Attend a committee meeting in your health care organization. If you are not currently employed in a health care setting, you may elect to attend a committee meeting at another company, a community center, a local school, local chamber of commerce or other professional organization.
Observe the interactions between committee members and the process used by the committee to arrive at decisions.
In 500-750 words, describe the function of the committee and the roles of those in attendance. Describe your observations of the interactions between members of the committee and determine whether the process used to arrive at decisions is a form of shared governance.
A minimum of two academic references from credible sources are required for this assignment.
Submit the completed “Collaborative Committee Meeting Verification Form” with the assignment.
Prepare this assignment according to the APA guidelines found in the APA Style Guide, located in the Student Success Center. An abstract is not required.
Committee Meeting
Like any other institution or organisation, a healthcare committee comprises of a group of individuals appointed for a specified role. Though currently am not employed in a healthcare organisation, I got an opportunity to attend one of the committee meeting at a nearby health care service provider. The committee is made up of various stakeholder who include the chairperson who is usually a person in charge of the healthcare organisation; members, appointed, elected and cooped to represent some institutions or specific peoples interest in the society; the committee secretary; people with rights of audience and debate; people from inside and outside the healthcare organisation who may be affected by the decision arrived at in the meeting(Griffith, 2016).
The major role of the committee is to discuss the matters at hand or the prevailing problems and challenges facing the healthcare organisation and reach long lasting solutions. Additionally, the committee aim at representing other people’s interest both inside and outside the organisation in the operation of the healthcare institutions. Such people include employees, individuals living with disability, women and young people in the society.
To make sure that these functions are fully attained, each and every member of the committee has some key roles and functions to play. They include: prepare for the meeting by going through the agenda prior the meeting and think about key issues and points that should be raised, discussed and clarified during the meeting; offer maximum contribution to the discussion; acknowledge and disclose any conflict of interests; discuss any issue that requires decision with the appropriate persons before the meeting (Vanagunas, 2009). Report back or pass the message to the community or those individuals they were representing in the meeting on the decisions made and finally carry out any follow-up action needed of them to ensure that all that was decided is attained, fully implemented and put into practice.
However, beside chairing the committee meeting, the chairman of the committee performs other extra roles and functions such as preparing the meeting agendas with the help of the secretary to the committee to ensure that conflicts of interest are included in the agenda; reviewing and approving minutes; establishing the sub committees as well as determining their terms and conditions of membership and reference(Glenn, 2013). Inrespect to disclosures of conflict of interests, the chair also determines actions and ensures that such disclosures are recorded in the minutes. Finally, the chair of the meeting ensures that policies and other decisions are not only effectively communicated but carried out and implemented as well.
A keen observation on how the members of the committee interact with each other reveals that the process used to arrive at decisions in the meeting is a form of shared governance. General and straight forward issues are reached and agreed unanimously after a series of discussion. However, the majority vote is used to arrive at a decision on the part of contradicting and conflict interests. Under this case, one member will give a suggestion, an opinion or point of view and then seconded by another member and then a vote cast to determine its fate. This is only done after a series of discussion pointing out the merits, benefits, costs, disadvantages and other issue related to the matter at hand. The majority in the house will have the decision made in favour of them. If the suggestion is not seconded, it will be absconded and done away with.
References
Griffith University, (2016). A Guide to committee and meeting skills. Retrieved 12 May 2016
from,https://www.griffith.edu.au/__data/assets/pdf_file/0008/239831/GuideToCommitteeSkills.pdf
Norm Glenn, (2013). Formal procedures for Committee Meetings.Retrieved 12 May 2016 fromhttp://www.pcansw.org.au/docs/general/82/committee_meeting_formal_procedures.pdf
Vanagunas, A. (2009). Education committee discusses 1985 programs. J Of Healthcare Risk Mgmt, 5(2), 3-3. http://dx.doi.org/10.1002/jhrm.5600050204