Stage 2: Sharing Data
Overview
Before you begin work on this assignment, be sure you have read the Case Study and reviewed the feedback received on your Stage 1 assignment.  Refer to the System Recommendation Report Table of Contents below to see where you are in the process of developing this report.
As a professional medical consultant, your next step in developing your recommendation for an EHR system is to determine what data will need to be shared with other organizations and how that data will be shared.
System Recommendation Report
                            Table of Contents
Introduction (Stage 1)​
I. Organizational Analysis and Requirements (Stage 1)       A. Introduction​B. Organizational StrategyC. Strategic Use of TechnologyD. Components of an Information SystemE. RequirementsF. SummaryII. Sharing Data (Stage 2)  A. IntroductionB. Need to Share DataC. Types of Data to be SharedD. Data Interchange StandardsE. SummaryIII. Ethical, Legal and Regulatory Policy Issues (Stage 3)A. IntroductionB. Table of Ethical, Legal and Regulatory Policy IssuesC. Addressing the Most Difficult IssueD. SummaryIV. System Recommendation (Stage 4) A. IntroductionB. Proposed IT solutionC. How the Proposed IT Solution Meets the RequirementsD. Improvements from Proposed IT SolutionE. Implementation ConsiderationsF. Summary
Conclusion (Stage 4)
References
System Recommendation Report (SRR), Section II – Sharing Data
Section II of the SRR document addresses the need for the Midtown Family Clinic to share data with other organizations.  As part of analyzing the requirements for the new system, one step is to consider how that system will enable the Midtown Family Clinic to exchange electronic data with other health organizations – such as other providers, pharmacies, insurance companies, and even patients themselves.  The case study mentions several of these.  For this assignment you will select two types of external organizations and describe what kind of data would flow between the Midtown Family Clinic and those organizations and how that can be done effectively.
Stage 2 Assignment Instructions
The first step is to incorporate the feedback you received on your Stage 1 assignment, making any needed corrections or adjustments.  Although the incorporation of feedback will not be graded until the final Report is submitted in Stage 4, it will assist you going forward to incorporate feedback at each stage.  For this assignment, you will add Section II of the System Recommendation Report (SRR).
Using the case study, the overview above, Course Content readings, and external resources, develop your Section II on Sharing Data.  Approximate lengths for each section are provided as a guideline; be sure to provide all pertinent information.  Apply specific information from the case study to address each area listed below.
II.     Sharing Data
A. Introduction  – Introduction to this section describing what is included. (3-4 sentences)
B. Need to Share Data – Review the Midtown Family Clinic Case Study and identify two types of external organizations (e.g., hospitals, nursing homes, rehabilitation centers, laboratories, pharmacies, health insurance providers, etc.) with which the Midtown Family Clinic needs to communicate and the purpose of the communication. (Introductory sentence and list of two external organizations and the purpose of their communication with the Midtown Family Clinic, providing specifics from the Case Study.) 1. External Organization #1 and purpose of communication.2. External Organization #2 and purpose of communication.
C. Types of Data to be Shared  – In Stage 1, Section C.3., Data, you took an initial look at the types of data the new EHR system will process.  But now we’re going to take that a step further and add a layer of complexity by considering the needs and requirements of different external organizations.  Using the two external organizations you listed in Section A above, list five data items, or data elements, that would be shared with each external organization, and explain whether that information is going out from the Midtown Family Clinic or coming in from each of the two external organizations.  Feel free to consult the list you developed for Section C.3 of your Stage 1 assignment.  Some of these data elements may come from that list if they are appropriate for this purpose; however, other, different, data elements may be listed here. Note: For full credit, a different list of data elements should be provided for each organization (no duplicates in the table below, although data elements may be repeated from Section C.3). (Provide an introductory sentence and copy the table and insert information within.)
​
Organization #1 (replace with your organization from above)
Data Element or Item
Data Goes TO/FROM Midtown Family Clinic
1.
2.
3.
4.
5.
Organization #2 (replace with your organization from above)
Data Element or Item
Data Goes TO/FROM Midtown Family Clinic
1.
2.
3.
4.
5.
D. Data Interchange Standards – Conduct some external research and identify a data interchange standard that would apply to the data that is exchanged with each external organization.  The standard you select should apply to one or more of the data elements you listed above for each organization.  Provide a brief description of what the standard is, what it requires, why it is important and how it applies to the data elements listed and the Midtown Family Clinic EHR system.  Note:  For full credit, two different data interchange standards are required.  (There are some specific data interchange standards that apply to health data exchange; if the same standard applies to the data exchanged with both organizations, explain how it relates to each.) (Introductory sentence and list of two external organizations and the information shown about the Data Interchange Standard selected for each, providing specifics from the Case Study.) 1. External Organization #1a. Data Interchange Standard and descriptionb. What the Data Interchange Standard requires in order to be able to use it in an information systemc. Why the Data Interchange Standard is importantd. How the Data Interchange Standard applies to the data elements listed and the Midtown Family Clinic EHR system2. External Organization #1a. Data Interchange Standard and descriptionb. What the Data Interchange Standard requiresc. Why the Data Interchange Standard is importantd. How the Data Interchange Standard applies to the data elements listed and the Midtown Family Clinic EHR systemE. Summary – briefly summarize the content of this section and tie the information together for the reader. (3-4 sentences)
Formatting Your Assignment
For academic writing, the writer is expected to write in the third person. In third person, the writer avoids the pronouns I, we, my,you, your, and ours. The third person is used to make the writing more objective by taking the individual, the “self,” out of the writing. This method is very helpful for academic writing, a form in which facts, not opinion, drive the tone of the text. Writing in the third person allows the writer to come across as unbiased and thus more informed.  The Report is to be written for the Midtown Family Clinic, and reference should not be made by name to individuals who own or work in the Clinic.
• Include the Introduction and Section I, revised according to any feedback received, and add to it Section II.• Write a short concise paper:  Use the recommendationsprovided in each area for length of response.  Content areas should be double spaced; table entries should be single-spaced. It’s important to value quality over quantity.  Section II should not exceed 4 pages. • Ensure that the table is preceded by an introductory sentence that explains what is contained in the table, so the reader understands why the table has been included.• Use at least two resources with APA formatted citation and reference.  Use at least one external reference and one from the course content. • Compare your work to the Assignment Instructions above and the Evaluation Criteria/Grading Rubric below to be sure you have met content and quality criteria.  Do not overlook this step.  Read your work out loud or have your computer read it to you.  Fix the grammar and other areas identified.  • Submit your paper as a Word document, or a document that can be read in Word.  • Your submission filename should be as follows:  Lastname_firstname_Stage_2
 
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